The following office-based positions are currently available at Doctors Without Borders/Médecins Sans Frontières (MSF).

Exhibition Administration Manager – Forced From Home

Department:               Communications

Type:                           Full-time; Regular; Exempt

 

I.                    Purpose of the Job:

In collaboration with the Exhibition Manager, The Exhibition Administration Manager of the Forced From Home travelling exhibition manages the development of and is responsible for implementation of financial, human resource, and travel & accommodation elements of MSF-USA’s Forced From Home by performing the following duties:

 

II.                 Essential Functions and Responsibilities:

To oversee the management of finance; human resources; travel & accommodation; outreach & volunteer management to deliver the Forced From Home exhibition.
 

 Financial Management (20%)
 

Project Budget

Develops and maintains the project budget, including mid-year revisions:

  • Liaises with key stakeholders (external department heads, project team, finance personnel, etc) regarding forecasts, cost estimates and expenditure actuals
     
  • Through established approvals process, actively controls budget expenditure related to the project
     
  • In collaboration with the Finance Department, provides analysis, reporting and recommendations regarding the financial management of the exhibition

 

Cash Management

Prepares and manages the disbursement of petty cash, including perdiems, allowances and reimbursements for all personnel working on the event:

  • Develops and manages the implementation of cash management and handling policies, in collaboration with the Finance Department
     
  • Manages the disbursement and reporting of cash for the event, delegating cash management tasks to the Administration Coordinator as required.
     

Human Resources Management (30%)

Strategy & Planning

  • In collaboration with the Exhibition Manager, develops appropriate staff structure for all exhibition related activity.
     
  • Develops and directs the implementation of recruitment, onboarding and orientation processes related to the exhibition personnel.
     
  • Develops contracts of engagement for tour guides
     

Recruitment

  • Manages the recruitment of project staff, tour guides and interns, including the preparation of Job Descriptions, posting of advertisements, and assessing candidates, in collaboration with the project team.
     
  • Liaises with other MSF offices as required to validate applicants
     
  • Drafts and executes contracts of engagement for tour guides
     
  • Provides support to exhibition staff in onboarding and orienting new personnel
     
  • Directs response plans when HR crises develop; works cross departmentally and across the movement to find replacement staff as needed
     

Human Resource Administration

  • Maintains personnel files for approximately 200 personnel involved in the exhibition
  • Manages the formalities related to contract preparation amendments and terminations for exhibition staff, in collaboration with the Domestic HR Department

 

Travel & Lodging Management (20%)
 

  • Is responsible for all movements (air, train, rental vehicles, etc.) of staff in the Project. Supervises the Administration Coordinator in the day-to-day reservations and management of such arrangements.
     
  • Identifies, assesses and negotiates contracts with hotels for staff. Supervises the Administration Coordinator in ongoing reservation management for same.

 

Outreach & Volunteer Management (20%)
 

Supervises the Outreach and Volunteer Coordinator in:

  • The development and execution of an outreach plan designed to reach targeted constituencies in six cities (medical; academic; schools; community groups; and so on) both to encourage visitor attendance and recruit volunteers.
     
  • The development and execution of a volunteer and office staff management plan for the event
     
  • Close coordination with Media Coordinator on press and media opportunities as they pertain to special interest groups

 

General Management (10%)
 

  • Sets clear attainable objectives for staff, evaluates employee job performance accordingly, in accordance with established MSF procedures, and collaborates with staff to establish appropriate development paths.
     
  • Attends regularly scheduled departmental meetings to share information, brainstorm solutions, and coordinate priorities.
     
  • Attends regularly scheduled staff meetings and several annual office-wide debates to participate in information sharing across all departments, and stay informed on important MSF topics so as to be able to contribute to the organization’s ongoing development.
     
  • Through thorough project analysis, and in collaboration with project team, develops systems, processes, policies and procedures to facilitate efficient and effective management of the project and delivery of the event.
     
  • Provides strategic project support to the Exhibition Manager as required.

     

III.              Supervisory Responsibilities:
 

Manages team of two paid staff for implementation of Forced From Home, and oversees management of up to 200 staff consisting of guides, volunteers, interns and/or work-study students.  Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

 

IV.       Fiscal Responsibility
 

Directly manages project budget, in collaboration with the Exhibition Manager.

 

IV.              Extent of Public Contact
 

Regularly represents MSF to public events partners (schools; event venues; venue coordinators, outreach contacts, relevant municipal officials, authorities, and departments) and travel vendors to arrange events.  Within MSF-USA, interacts with all levels of staff, Board, and aid workers to stay abreast of MSF issues and to facilitate aid workers’ participation in recruitment and public events.
 

V.                 Physical Demands 
 

  • While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within the context of a moderately noisy office or tent with many interruptions.  Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
     
  • For the physical components of the job, the employee must attest to physical fitness to endure physically difficult, high stress situations which may include the necessity to walk long distances, carry a backpack or other equipment of up to 75 pounds.
     
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

VI.              Working Conditions, Travel and Environment

 

  • The duties of the job require both office work and event operation work, both of which operate on unique schedules.
     
  • Office work, which will extend from approximately January through August and resume in December, will regular attendance 5 days/week for a minimum of 35 hours.  Must be available to work before 9:00 am, after 5:00 pm or on weekends, as required.
     
  • Event Operation work, which will extend from approximately August through November, will require attendance 6 days/week for an average of between 60 and 70 hours per week. Daily hours are approximately 7:30am to 6:30pm and may extend in the evening to help on special events, as required.
     
  • Must be able to travel as required for standard domestic business travel.
     
  • Must be willing to be based, housed, and work in exhibition cities for the months of August, September, October, and November 2017.

 

VIII.         Qualifications:

 

  • Minimum 5 to 10 years of major event or related work experience plus Bachelor's degree; or equivalent combination of education and experience.
     
  •  Excellent interpersonal and written and oral communication skills.
  • Ability to meet deadlines and support implementation of high quality events.
     
  • Ability to work independently, move projects from conceptual stages to launch, and handle multiple and often competing deadlines.
     
  • Aptitude for objective and subjective evaluation of projects, and proposing improvements an ongoing basis.
     
  • Must have strong project management skills.
     
  • Strong computer literacy, particularly in Excel, database software, using the internet for research purposes, and PowerPoint.
     
  • Proven ability to handle and prioritize a large volume of work.
     
  • Proven time management and organizational skills; keen attention to detail with ability to prioritize and track multiple projects at one time.
     
  • Genuine interest in, and commitment to, the humanitarian principles of MSF. Field experience considered a strong plus.
     
  • Ability to travel domestically, as needed.
     
  • Available for event staffing, as needed, on evenings and weekends.

 

Preferred:

  • Knowledge and interest of international affairs and/or activist background
     
  •  Demonstrated knowledge of MSF field activities
     

How to Apply

To apply, send cover letter and resume to: employment.msfusa@newyork.msf.org, Attn: Exhibition Administration Manager by February 21st, 2017. Submissions without cover letter will not be reviewed.

Starting salary range: low to high 70’s, commensurate with experience. Excellent benefits. Training opportunities and growth potential.

No calls, please. EOE.

 

Medical Advisor (Multiplex Fever Diagnosis)

Doctors Without Borders/Médecins Sans Frontières (MSF) provides aid in more than 60 countries to people whose survival is threatened by violence, neglect, or catastrophe, primarily due to armed conflict, epidemics, malnutrition, exclusion from health care or natural disasters. MSF provides independent, impartial assistance to those most in need. MSF reserves the right to speak out to bring attention to neglected crises, to challenge inadequacies or abuse of the aid system, and to advocate for improved medical treatments and protocols.

The New York Medical Unit, which is part of the Medical Department of MSF-Operational Center Paris (“MSF OCP”), is seeking a Medical Advisor. He/she will be the medical advisor to the project manager leading a program to improve diagnosis of fever in MSF settings. The project team, led by the project manager, also includes a diagnostics advisor and will coordinate target product profile development, research studies, market analysis, and intellectual property studies as MSF explores potential new diagnostic tools to manage patients presenting with fever.

Specifically, MSF is exploring the feasibility of, and medical need for a multiplex fever diagnostic (MFD) for use at Level 2 health facilities in low- and middle-income countries. MSF has a particular interest in a platform capable of the rapid and simultaneous detection/identification of specific pathogens and differentiation of bacterial and non-bacterial infections in support of the diagnosis and management of difficult-to-diagnose, non-specific febrile illness.

The MFD Medical Advisor is under the responsibility of the MFD Project Manager, who is overseen by the Deputy Medical Director in New York, who is a member of the senior management of the medical department of MSF OCP, under the direction of the Medical Director.

Position Responsibilities:

  • Collaborate closely with Project Manager and Diagnostics Advisor and advise on all medical/clinical aspects of work streams
     
  • Review and refine all research protocols in collaboration with Diagnostics Advisor and MSF experts and liaise with ERB(s) as appropriate
     
  • Maintain a close collaboration/communication between technical experts and operations
     
  • Join meetings with Project Manager as needed, and particularly those that require clinical input
     
  • Maintain close communication with OCP and OCBA medical teams
     
  • Closely follow and synthesize medical input to TPP process and research work streams
     
  • Evaluate, interpret, and help prepare briefings on outcomes of research work streams
     

Qualifications:

  • Medical doctor with infectious diseases specialty, or other generalist/specialist with extensive field-based medicine experience.
     
  • Minimum 1 year medical field exp. in developing countries, preferably with MSF. An experience in a coordination position is an asset.
     
  •  Ability to cooperatively work with multiple non-MSF stakeholders in political settings while ensuring MSF’s priorities are reflected.
     
  • Excellent communication skills in English and French (written and oral)
     
  • Ability to synthesize and analyze medical data, to write reports, medical protocols, for internal and external audiences.
     
  • Strong computer literacy.
     
  • Willingness and ability to travel regularly to the field and other MSF offices.

How to Apply:

To apply send letter of interest/cover letter and CV to: Employment.msfusa@newyork.msf.org, Attn: Medical Advisor (Multiplex Fever Diagnostic). Any application submitted without letter of interest/cover letter will not be considered. 

Starting salary low to high 110’s for full time equivalent, commensurate with experience. Excellent benefits. To learn more, visit our Web site: www.doctorswithoutborders.org

Applicants are strongly encouraged to apply by: Februrary 17th, 2017

MSF-USA/Doctors Without Borders is proud to be an Equal Opportunity Employer.

 

Public & Internal Events Associate

Department:              Communications

Type:                          Full-time; Exempt

 

I.                   Purpose of the Job:

Under the direction of the Manager of Public and Internal Events, plans and coordinates key components of MSF USA’s Public Events activities, which are designed to highlight MSF field activities, advocacy efforts, and the plight of the populations in danger to the general public, humanitarian, medical, and academic communities, and intended to support achievement of MSF-USA’s advocacy, recruitment, and fundraising objectives.

 

II.                Essential Functions and Responsibilities:

 

Public and Internal Events Activities (80%)

 

  • Participates in the creation of an annual Public Events plan that bears witness to MSF field activities and advocacy efforts, and that meets the needs, objectives, and policies of MSF. Implements designated portions of the Public Events plan.
     
  • With Public and Internal Events team, conducts regular evaluations of Public Events goals and objectives, adjusting them to reflect current and relevant MSF activities or advocacy goals.
     
  • Evaluates and reports on progress toward stated goals and objectives for assigned projects, guaranteeing the effectiveness of Public Events.
     
  • Works with  Manager of Public and Internal Events to propose, implement, and respond to requests for national speaking events according to the targets defined in each year’s annual plan, including liaising with event organizers and arranging logistics, assisting speakers with the preparation of presentations, promotion, and travel, with the following specific responsibilities:

 

Manages MSF-USA Speakers Bureau:

  • Fields requests for MSF speakers from the general public, internal constituencies, and institutions, decides which invitations to accept (when appropriate in consultation with Manager of Public and Internal Events and MSF staff), and facilitates communication and logistics for those accepted.
     
  • Serves as MSF-USA point person for staff, aid workers, and other potential MSF speakers, providing support for their public speaking needs. Maintains ongoing contact with MSF representatives to nurture and encourage their potential as MSF representatives.
     
  •  Responsible for creating and updating effective presentation materials for MSF Speakers Bureau: regularly updates and revises general Power Point presentation; provides individual assistance to MSF speakers in creating presentations tailored for specific audiences.

With support of other members of Communications Department supervises Webcasts and other online events, by identifying and coordinating panelists and moderator, facilitating information sharing, drafting content, creating outreach campaigns, and supervising day-of event activities.

In close coordination with the Manager of Public and Internal Events, plans and coordinates public events (panel discussions, conferences, film series, photo exhibits, etc.).

Manages advance and day-of-show logistics, staffing, and security, and outreach plan for MSF public events organized by the Public and Internal Events team.

Recruits volunteers and office staff to work public events, create event itineraries and staffing schedules, and train, brief, and supervise staff at public events.

Manages event registration process for public events, including registration pages, correspondence, metrics, and on-site registration and check-in process.

Provides Development Department with collaborative support for fundraising events, in particular identifying and recommending speakers for events. Identifies opportunities for fundraising during all aspects of Public Events and works on cross-promotion with the Development Department.
 

Collaborates with Manager of Public and Internal Events and Association Coordinator to increase Associative participation in MSF-USA domestic communications work.

Supports the Association team with the production of the annual General Assembly conference.

Heads data management and analysis for Public Events team. (Event invitation response rates, audience demographic analysis, and maintenance of databases.)

Manages events pages on the MSF-USA and Forced From Home website.

Assists Manager of Public and Internal Events in identifying potential MSFers for communications training.

Debriefs selected returning aid workers to stay abreast of MSF field activities, and to determine interest and ability for ongoing communications work.

Ensures timely production of publicity and presentation materials for events, producing an outreach plan and ensuring its execution by coordinating with marketing, social media, and digital advertisements in coordination with the Communications and Marketing team.

 

Administrative/Management (20%)

  • Maintains contacts database of public events and relevant communications contacts.
     
  • Attends regularly scheduled departmental meetings to share information, brainstorm solutions, and coordinate priorities.
     
  • Attends regularly scheduled staff meetings and several annual office-wide debates to participate in information sharing across all departments, and stay informed on important MSF topics so as to be able to contribute to the organization’s ongoing development.

MSF International Coordination and Representation

  • Follows the event and communications activities of other MSF sections with the goal of sharing ideas, best practices, materials and/or exhibits.
     
  • May attend relevant MSF-wide Public Event meetings.
     
  • May be called upon to assist with public events campaigns in the field.

 

III.             Supervisory Responsibilities:

Manages one or more staff consisting of paid interns, volunteers, and/or Work-Study students.  Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training intern or volunteers; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

IV.       Fiscal Responsibility

Manages and administers the approved Public Events budget for Speakers Bureau, conferences, MSF-sponsored medical events, special projects, and events as assigned. When securing vendors and services, continually seeks out appropriate cost savings.  Identifies and recommends new vendors. Represents MSF with outside vendors, and manages those relationships.

IV.             Extent of Public Contact

Regularly represents MSF to public event partners (academics, officials of medical and other professional associations, schools; event venues, conference coordinators). Within MSF-USA, interacts with office staff, Board of Directors, and aid workers to stay abreast of MSF issues and to identify participants in the Speakers Bureau.

 

V.                Physical Demands 

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within the context of a moderately noisy office with many interruptions.  Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

To travel to the field (usually in the developing world), the employee must attest to physical fitness to endure physically difficult, high stress situations which may include the necessity to walk long distances, carry a backpack or other equipment of up to 50 pounds, to ride long distances over very poor road conditions, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

VI.             Working Conditions, Travel and Environment

The duties of the job require regular attendance 5 days/week for a minimum of 35 hours.  Must be available to work before 9:00 am, after 5:00 pm or on weekends, as required.

Must be able to travel as required for standard domestic and international business travel as well as to MSF field projects.  While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security and/or very basic living conditions and outside weather conditions.
 

VIII.       Qualifications:

Minimum 3-5 years experience in events planning – speaker identification and preparation, as well as logistics, publicity, and outreach, plus Bachelor's degree from four-year college or university; or equivalent combination of education and experience.

Strong interpersonal skills, with an ability to maintain close professional relationships over long periods.

Strong written and oral communications skills.

Strong computer literacy, including ability to use word-processing software, presentation programs, spreadsheets, database software, and to search the internet for research purposes. Basic HTML coding, and knowledge of email marketing software a plus.

Ability to write a range of correspondence from formal business letters to thank you notes.

Ability to handle a large volume of work under pressure and with deadlines.

Excellent time management and organizational skills.

Keen attention to detail with ability to track multiple projects at one time.

Ability to work with a minimum of supervision.

Excellent judgment and diplomacy.

Ability to effectively present information to varied audiences; and to coach others to do the same.

Knowledge of international humanitarian affairs.

 

How to Apply

To apply, send cover letter and resume to: employment.msfusa@newyork.msf.org, Attn: Public and Internal Events Associate by March 3rd, 2017. Submissions without cover letter will not be reviewed.

Starting salary range: mid to high 50’s, commensurate with experience. Excellent benefits. Training opportunities and growth potential.

No calls, please. EOE.