The following office-based positions are currently available at Doctors Without Borders/Médecins Sans Frontières (MSF).

Finance Manager

Department:                       Finance

Type:                                 Full-time; Exempt  
      

I.              Purpose of the Job

Responsible for all non-donation related activities in the Finance Department.

Provides leadership and coordination of MSF-USA’s expense accounting, general ledger, accounts payable and payroll functions. Ensures accounting procedures conform to generally accepted accounting principles.

Ensures that all MSF USA cash disbursements are properly accounted and recorded according to US GAAP and MSF GAAP and that account coding is appropriate and consistent.

Directs the preparation of schedules and prepares other schedules in preparation of annual external audit.  Is responsible for the production of the statutory Annual Accounts and the International Combined Accounts. Analyses and controls entries for year-end closing.

Ensures monthly reconciliations processes and quarterly reviews and accurate accounting of all expenses.

Ensures that all Accounts Payables processes are properly documented.

Coordinates and reviews the production of all statutory filings (IRS 990, CHR500, Form 5500, etc.)

 

II.             Essential Functions and Responsibilities

General Ledger Management (50%)

Ensures compliance with local, state and federal regulators.

Recommends and implements, in discussion with the Revenue Manager and the Director of Finance changes to the general ledger, financial statements, and internal control processes including segregation of duty.

Quarterly, performs a detail review of all non-donation related accounts and reconciles all balance sheet related entries and takes action to resolve discrepancy.  Reviews and ensures that all corrective journal entries are prepared, entered and recorded as necessary.

Ensures, either through direct activity or oversight of staff:

  • That all relevant documents such as invoices, cash disbursements, journal entries are entered into accounting system;
     
  • That all incoming invoices are appropriately supported by existing contracts/P.O.’s/agreements, approvals, and coding; and
     
  • That checks are generated, proper signatures obtained, and disbursement logs prepared.
     
  • Adherence to MSF USA’s various financial policies and code of conduct.
     
  • That all non-donation related filings are accurately, completely and timely filed.

Ensures timely and accurate processing of specialized AP activities including but not limited to telecommunications, travel, benefits, and credit card accounts.

Oversees the Associate Finance Manager’s management of the inter-sectional billing and payments and the adequate tariffs’ definition in relation with International Staff re-billing.  Ensures timely reconciliation of intra-company accounts. 

Supervises production of cash position reports to monitor cash position and identify problems.

Oversees the payroll process, including but not limited to timely payment of payroll, updating of payroll changes, recording of payroll related activities in the general ledger system, reconciliation of accounts.  Serves as a back up to the Payroll Manager and ensures that when such action is required that internal control process is not put in jeopardy.

Delegates authority, consults with and guides staff to achieve goals.  Provides ongoing feedback in a context of mutual respect. Holds regular unit meetings to coordinate activities.

Participates in the preparation and reforecast of the annual budget.

 

Management & Administration (25%)
 

Participates in planning and implementation of Finance Department systems, strategies, policies, and procedures.

Makes recommendations to improve financial and accounting operations.

Prepares finance related guidelines and desk aids for use by office staff.

Updates finance office procedures as required.

Evaluates and recommends improvements in interdepartmental workflows.

Ensures effective internal controls paying a special attention to segregation of duty, coordinating with the Revenue Manager as needed.

Conducts orientations of new staff to help them learn finance department procedures.

May be assigned to cross-departmental working groups as lead non-donation finance representative to review business processes and recommended changes to processes or vendor practices.

Maintain awareness of all laws and regulations applicable to MSF USA on non-donation related activities.  Ensures adherence to such laws and regulations.

Develop and maintain an effective, cohesive professional partnership with the Revenue Manager.

Other special projects as assigned by the Director of Finance.
 

Budget and Reporting (20%)
 

Working with the Director of Finance, responsible for managing the organization’s budgeting system, policies and processes and working with key budget owners to create and monitor budgets.
 

Consolidation of International MSF Accounts (5%)
 

Manages the finance team in the extraction and restatement of US financial data to meet international accounting standards.

Manages, in close coordination with the Revenue Manager, the generation of reports for use by International Office for the annual international combined financial statement. 

Contributes to the ongoing international dialogue on the best methods to report on combined financial information that accurately captures the financial data of multiple offices with distinct accounting practices and GL codes. 
 

III.  Supervisory Responsibilities

Supervises the work of the Accounts Payable Department (staff of two) who carry out varied finance, accounting, and administrative duties. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include planning, assigning, directing work, reviewing direct and indirect reports’ work product for accuracy and completeness, ensuring adherence to organization’s policies and procedure, and appraising performance.

Supervise the Payroll Manager and acts as a backup payroll processor.
 

IV.  Fiscal Responsibility

Contributes substantially to accuracy and completeness of all non-donation related reporting activities.

Has access to all financial data of MSF USA through use of accounting software and on-line banking, as well as confidential HR information (e.g. payroll).

 

V.  Extent of Public ContactWorks with staff of all US departments on a regular basis. Works with finance staff at partner sections and the International Office on a regular basis. Works with auditors and other consultants (e.g. pension record keeper). Works with banks and other financial services vendors.

 

VI.  Physical Demands

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within the context of a moderately noisy office with many interruptions.  Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

To travel to the field (usually in the developing world), the employee must attest to physical fitness to endure physically difficult, high stress situations which may include the necessity to walk long distances, carry a backpack or other equipment of up to 50 pounds, to ride long distances over very poor road conditions, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

VII.  Working Conditions, Travel and Environment

The duties of the job require regular attendance 5 days/week for a minimum of 35 hours.  Must be available to work before 9:00 am, after 5:00 pm or on weekends, as required.

 

VIII. Qualifications

Required:

  • Minimum ten years’ experience in a senior-level finance or accounting position, including Budgeting, Reporting and Payroll
     
  • CPA or equivalent commensurate experience
     
  • Experience supervising staff
     
  • Ability to communicate with non-finance professionals about financial and accounting matters
     
  • Organized, detail-oriented, problem solving, individual
     
  • Strong written communication skills including ability to write internal memos to staff, and to document departmental procedures and write manuals
     
  • Ability to handle a large volume of work under pressure and with deadlines
     
  • Excellent time management and organizational skills
     
  • Keen attention to detail with ability to track multiple projects at one time
     
  • Excellent judgment and diplomacy

Preferred:

  • Prior experience with MIP
     
  • Prior Experience with ADP

To Apply:

Send letter of interest/cover letter and CV to:  Employment.msfusa@newyork.msf.org, Attn: Finance Manager. Any application submitted without letter of interest/cover letter will not be considered.

Salary - Low to High 80s (USD). Comprehensive benefits provided. Generous paid time off. A friendly, supportive environment.

Please submit applications by: March, 10th 2017.  EOE. 

Major Gifts Officer

Department: Development

Type: Full-time; Exempt

As an integral part of the Major Gifts team at Doctors Without Borders/Médecins Sans Frontières (MSF), the Major Gifts Officer will join a team responsible for raising nearly $80 million from major donors. The Major Gifts Officer identifies, manages, and develops strategic relationships with existing and potential major donors. This position requires a candidate with strong communication skills, experience managing a large portfolio of 200+ major donors, and a keen understanding of strategic donor relationship building. The best-suited candidate will also have a strong interest in international and humanitarian issues, an ability to take initiative, solid database skills, and a facility for working well both independently and as a member of a cohesive team.

Key Areas of Responsibilities

  • Creates and implements cultivation and solicitation plans for major donors on a case-by-case basis using multiple touch points including personal meetings, email, telephone, targeted mailings, invitations to MSF events, and/or to donor parties and other stewardship activities.
     
  • Manages existing major donors, re-engages lapsed donors, and initiates new relationships. Responsibilities include building appropriate strategies and creating the tools needed to initiate and cultivate these relationships.
     
  • Informs current and potential contributors about MSF programs and needs; solicits individuals to contribute via donations and/or planned giving and to make multi-year commitments.
     
  •  Identifies donors that could be helpful in making introductions to new prospects for funding and/or in other areas that could assist MSF.
     
  • Initiates and participates in donor meetings and, as appropriate, includes the Executive Director, Board of Directors, Development team members, MSF aid workers, and other key staff.
     
  • Determines annual projections of the major donors in his/her portfolio.
     
  • Collaborates with MSF fundraising officers on areas of overlap such as corporate foundations, events, and other areas of cultivation and solicitation as appropriate.
     
  • Schedules and coordinates selected major donor events including receptions, house parties, in-house presentations, and webinars.

Minimum qualifications

  • 5 yrs. Development experience, preferably in the areas of Major Gifts
     
  • Bachelor’s degree, Excellent oral and written communication skills.
     
  • Excellent interpersonal, presentation, and negotiation skills.
     
  • Knowledge and interest in international affairs and humanitarian issues.
     
  • Experience in all aspects of donor cultivation (research, writing, follow-up, and stewardship)
     
  • Ability to travel
     
  • Proven skills in working productively with donors, colleagues and board members.
     
  • Ability to analyze and synthesize complex and sensitive material, and to present appropriate, well-informed messages to donors.
     
  • Excellent time management and organizational skills
     
  • Ability to work with a minimum of supervision.
     
  • Excellent judgment and diplomacy.
     
  • Experience working in North American philanthropic environment strongly preferred

How to Apply

To apply, send letter of interest/cover letter and resume to: employment.msfusa@newyork.msf.org, ATTN: Major Gifts Officer before Thursday, March 10th, 2017. Any applications submitted without letter of interest/cover letter will not be considered.Salary - Low to High 70s (USD). Comprehensive benefits provided. Generous paid time off. A friendly, supportive environment with growth potential. No calls please.

Public & Internal Events Associate

Department:              Communications

Type:                          Full-time; Exempt

 

I.                   Purpose of the Job:

Under the direction of the Manager of Public and Internal Events, plans and coordinates key components of MSF USA’s Public Events activities, which are designed to highlight MSF field activities, advocacy efforts, and the plight of the populations in danger to the general public, humanitarian, medical, and academic communities, and intended to support achievement of MSF-USA’s advocacy, recruitment, and fundraising objectives.

 

II.                Essential Functions and Responsibilities:

 

Public and Internal Events Activities (80%)

 

  • Participates in the creation of an annual Public Events plan that bears witness to MSF field activities and advocacy efforts, and that meets the needs, objectives, and policies of MSF. Implements designated portions of the Public Events plan.
     
  • With Public and Internal Events team, conducts regular evaluations of Public Events goals and objectives, adjusting them to reflect current and relevant MSF activities or advocacy goals.
     
  • Evaluates and reports on progress toward stated goals and objectives for assigned projects, guaranteeing the effectiveness of Public Events.
     
  • Works with  Manager of Public and Internal Events to propose, implement, and respond to requests for national speaking events according to the targets defined in each year’s annual plan, including liaising with event organizers and arranging logistics, assisting speakers with the preparation of presentations, promotion, and travel, with the following specific responsibilities:

 

Manages MSF-USA Speakers Bureau:

  • Fields requests for MSF speakers from the general public, internal constituencies, and institutions, decides which invitations to accept (when appropriate in consultation with Manager of Public and Internal Events and MSF staff), and facilitates communication and logistics for those accepted.
     
  • Serves as MSF-USA point person for staff, aid workers, and other potential MSF speakers, providing support for their public speaking needs. Maintains ongoing contact with MSF representatives to nurture and encourage their potential as MSF representatives.
     
  •  Responsible for creating and updating effective presentation materials for MSF Speakers Bureau: regularly updates and revises general Power Point presentation; provides individual assistance to MSF speakers in creating presentations tailored for specific audiences.

With support of other members of Communications Department supervises Webcasts and other online events, by identifying and coordinating panelists and moderator, facilitating information sharing, drafting content, creating outreach campaigns, and supervising day-of event activities.

In close coordination with the Manager of Public and Internal Events, plans and coordinates public events (panel discussions, conferences, film series, photo exhibits, etc.).

Manages advance and day-of-show logistics, staffing, and security, and outreach plan for MSF public events organized by the Public and Internal Events team.

Recruits volunteers and office staff to work public events, create event itineraries and staffing schedules, and train, brief, and supervise staff at public events.

Manages event registration process for public events, including registration pages, correspondence, metrics, and on-site registration and check-in process.

Provides Development Department with collaborative support for fundraising events, in particular identifying and recommending speakers for events. Identifies opportunities for fundraising during all aspects of Public Events and works on cross-promotion with the Development Department.
 

Collaborates with Manager of Public and Internal Events and Association Coordinator to increase Associative participation in MSF-USA domestic communications work.

Supports the Association team with the production of the annual General Assembly conference.

Heads data management and analysis for Public Events team. (Event invitation response rates, audience demographic analysis, and maintenance of databases.)

Manages events pages on the MSF-USA and Forced From Home website.

Assists Manager of Public and Internal Events in identifying potential MSFers for communications training.

Debriefs selected returning aid workers to stay abreast of MSF field activities, and to determine interest and ability for ongoing communications work.

Ensures timely production of publicity and presentation materials for events, producing an outreach plan and ensuring its execution by coordinating with marketing, social media, and digital advertisements in coordination with the Communications and Marketing team.

 

Administrative/Management (20%)

  • Maintains contacts database of public events and relevant communications contacts.
     
  • Attends regularly scheduled departmental meetings to share information, brainstorm solutions, and coordinate priorities.
     
  • Attends regularly scheduled staff meetings and several annual office-wide debates to participate in information sharing across all departments, and stay informed on important MSF topics so as to be able to contribute to the organization’s ongoing development.

MSF International Coordination and Representation

  • Follows the event and communications activities of other MSF sections with the goal of sharing ideas, best practices, materials and/or exhibits.
     
  • May attend relevant MSF-wide Public Event meetings.
     
  • May be called upon to assist with public events campaigns in the field.

 

III.             Supervisory Responsibilities:

Manages one or more staff consisting of paid interns, volunteers, and/or Work-Study students.  Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training intern or volunteers; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

IV.       Fiscal Responsibility

Manages and administers the approved Public Events budget for Speakers Bureau, conferences, MSF-sponsored medical events, special projects, and events as assigned. When securing vendors and services, continually seeks out appropriate cost savings.  Identifies and recommends new vendors. Represents MSF with outside vendors, and manages those relationships.

IV.             Extent of Public Contact

Regularly represents MSF to public event partners (academics, officials of medical and other professional associations, schools; event venues, conference coordinators). Within MSF-USA, interacts with office staff, Board of Directors, and aid workers to stay abreast of MSF issues and to identify participants in the Speakers Bureau.

 

V.                Physical Demands 

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within the context of a moderately noisy office with many interruptions.  Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

To travel to the field (usually in the developing world), the employee must attest to physical fitness to endure physically difficult, high stress situations which may include the necessity to walk long distances, carry a backpack or other equipment of up to 50 pounds, to ride long distances over very poor road conditions, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

VI.             Working Conditions, Travel and Environment

The duties of the job require regular attendance 5 days/week for a minimum of 35 hours.  Must be available to work before 9:00 am, after 5:00 pm or on weekends, as required.

Must be able to travel as required for standard domestic and international business travel as well as to MSF field projects.  While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security and/or very basic living conditions and outside weather conditions.
 

VIII.       Qualifications:

Minimum 3-5 years experience in events planning – speaker identification and preparation, as well as logistics, publicity, and outreach, plus Bachelor's degree from four-year college or university; or equivalent combination of education and experience.

Strong interpersonal skills, with an ability to maintain close professional relationships over long periods.

Strong written and oral communications skills.

Strong computer literacy, including ability to use word-processing software, presentation programs, spreadsheets, database software, and to search the internet for research purposes. Basic HTML coding, and knowledge of email marketing software a plus.

Ability to write a range of correspondence from formal business letters to thank you notes.

Ability to handle a large volume of work under pressure and with deadlines.

Excellent time management and organizational skills.

Keen attention to detail with ability to track multiple projects at one time.

Ability to work with a minimum of supervision.

Excellent judgment and diplomacy.

Ability to effectively present information to varied audiences; and to coach others to do the same.

Knowledge of international humanitarian affairs.

 

How to Apply

To apply, send cover letter and resume to: employment.msfusa@newyork.msf.org, Attn: Public and Internal Events Associate by March 3rd, 2017. Submissions without cover letter will not be reviewed.

Starting salary range: mid to high 50’s, commensurate with experience. Excellent benefits. Training opportunities and growth potential.

No calls, please. EOE.