Department: Field Human Resources
Type: Part-time; Non-Exempt
I. Purpose of the Job:
The Field HR Recruitment Events Assistant is responsible for the development and implementation of key administrative components of MSF-USA’s Field Human Resources recruitment outreach strategies. He/she will perform administrative functions to support the Field HR Recruitment Coordinator, with a particular emphasis on preparing the team’s recruitment events, including information sessions, targeted talks and national and regional conferences.
II. Essential Functions and Responsibilities:
Recruitment Outreach Administration (80%)
Act as primary administrator in the Field HR department for all recruitment outreach activities, including information sessions, targeted talks, recruitment webinars, social media strategy, national conferences, university events, other recruitment-driven events, and distribution of recruitment materials.
Work directly with the Field HR Recruitment Coordinator to create and implement outreach plans and to identify target profiles for MSF recruitment. Research ways to reach these target groups, and devise and implement recruitment activities.
Maintain contact databases of recruitment events and outreach contacts and manage tools necessary to perform production of recruitment webinars and meetings (e.g. GoToWebinars, GoToMeetings).
Arrange logistics and promotion related to MSF presence at all outreach events by contacting and sending email blasts, preparing and shipping materials, liaising with vendors for venues, booths, a/v equipment, refreshments and so on.
Manage upkeep of recruitment pages of MSF-USA website, including writing and updating content (on profile pages, FAQs, etc.), providing input on design and flow of recruitment pages/application process, and compile regular analytics reports on key performance indicators for the recruitment team.
Create and manage social media (Facebook, Twitter, LinkedIn, Instagram, etc.) postings and placement for recruitment purposes in coordination with MSF-USA Social Media Manager.
Coordinate travel arrangements and accommodations for Field HR recruiter’s outreach trips.
Evaluate and confer with Recruitment Coordinator to review achievements and discuss required changes in goals or objectives related to effectiveness of FHR outreach efforts.
Cross-departmental collaboration (20%)
Work with Communications team by supporting placement of advertisements for recruitment purposes, helping to develop social media strategy for recruitment and retention purposes, and supporting day to day of social media campaigns.
Attend regularly scheduled staff meetings and Program Updates and several annual office-wide debates to participate in information sharing across all departments, and stay informed on important MSF topics so as to be able to contribute to the organization’s ongoing development.
Participate in cross-departmental teams and committees as needed, specifically to represent the needs of the Field HR department.
III. Supervisory Responsibilities:
Does not supervise staff, but may coordinate activities with office interns and/or volunteers on an as needed basis.
As assigned by the Field HR Recruitment Coordinator, oversees the work of external consultants and acts as primary administrative contact with vendors.
IV. Fiscal Responsibility
Make arrangements within agreed-upon guidelines, using own MSF credit card. Code and submit venue bookings, research materials, shipping costs, travel and hotel request forms including information about re-billing to operational sections.
V. Extent of Public Contact
Regularly represent MSF to recruitment event partners (schools, event venues, conference coordinators, outreach contacts, former MSF employees) and travel vendors. Within MSF-USA, interact with all levels of staff, Board, and returned volunteers to stay abreast of MSF issues and to facilitate aid workers’ participation in recruitment and public events.
VI. Physical Demands
While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Minimum 2 years directly related work experience plus Bachelor's degree; or equivalent combination of education and experience.
· Excellent interpersonal and written and oral communication skills.
· Ability to meet deadlines and support implementation of high quality events.
· Ability to work independently, move projects from conceptual stages to launch, and handle multiple and often competing deadlines.
· Strong computer literacy, particularly in Excel, database software, using the internet for research purposes, and PowerPoint.
· Proven ability to handle and prioritize a large volume of work.
· Proven time management and organizational skills; keen attention to detail with ability to prioritize and track multiple projects at one time.
· Genuine interest in, and commitment to, the humanitarian principles of MSF.
· Strong interest in event planning, international human resources, recruitment, or public education.
· Available for event staffing, as needed, on evenings and weekends.
· Experience in the use and management of social media, e-mailing list software (listserv), Eventbrite, and HR information systems.
· Knowledge and interest of international affairs and/or activist background.
· Demonstrated knowledge of MSF field activities.
· Experience in event planning.
How to Apply
To apply, send letter of interest/cover letter and resume to: firstname.lastname@example.org, ATTN: Field HR Recruitment Events Assistant before September 30th, 2016. Any applications submitted without letter of interest/cover letter will not be considered.
Starting wages: $25-26/hour with occasional opportunity to work additional hours. Generous paid time off. A friendly, supportive environment with growth potential.
Please note that MSF will not provide any visa sponsorship or relocation assistance for this position. No calls please.