The following office-based positions are currently available at Doctors Without Borders/Médecins Sans Frontières (MSF).

Field HR Recruitment Events Assistant

Department:              Field Human Resources

Type:                          Part-time; Non-Exempt

 

I.                   Purpose of the Job:

The Field HR Recruitment Events Assistant is responsible for the development and implementation of key administrative components of MSF-USA’s Field Human Resources recruitment outreach strategies. He/she will perform administrative functions to support the Field HR Recruitment Coordinator, with a particular emphasis on preparing the team’s recruitment events, including information sessions, targeted talks and national and regional conferences.

 

II.                Essential Functions and Responsibilities:

Recruitment Outreach Administration (80%)

Act as primary administrator in the Field HR department for all recruitment outreach activities, including information sessions, targeted talks, recruitment webinars, social media strategy, national conferences, university events, other recruitment-driven events, and distribution of recruitment materials. 

Work directly with the Field HR Recruitment Coordinator to create and implement outreach plans and to identify target profiles for MSF recruitment. Research ways to reach these target groups, and devise and implement recruitment activities. 

Maintain contact databases of recruitment events and outreach contacts and manage tools necessary to perform production of recruitment webinars and meetings (e.g. GoToWebinars, GoToMeetings).

Arrange logistics and promotion related to MSF presence at all outreach events by contacting and sending email blasts, preparing and shipping materials, liaising with vendors for venues, booths, a/v equipment, refreshments and so on.

Manage upkeep of recruitment pages of MSF-USA website, including writing and updating content (on profile pages, FAQs, etc.), providing input on design and flow of recruitment pages/application process, and compile regular analytics reports on key performance indicators for the recruitment team.

Create and manage social media (Facebook, Twitter, LinkedIn, Instagram, etc.) postings and placement for recruitment purposes in coordination with MSF-USA Social Media Manager.

Coordinate travel arrangements and accommodations for Field HR recruiter’s outreach trips.

Evaluate and confer with Recruitment Coordinator to review achievements and discuss required changes in goals or objectives related to effectiveness of FHR outreach efforts.

Cross-departmental collaboration (20%)

Work with Communications team by supporting placement of advertisements for recruitment purposes, helping to develop social media strategy for recruitment and retention purposes, and supporting day to day of social media campaigns.

Attend regularly scheduled staff meetings and Program Updates and several annual office-wide debates to participate in information sharing across all departments, and stay informed on important MSF topics so as to be able to contribute to the organization’s ongoing development.

Participate in cross-departmental teams and committees as needed, specifically to represent the needs of the Field HR department.

 

III.             Supervisory Responsibilities:

 

Does not supervise staff, but may coordinate activities with office interns and/or volunteers on an as needed basis.

As assigned by the Field HR Recruitment Coordinator, oversees the work of external consultants and acts as primary administrative contact with vendors.

IV.             Fiscal Responsibility

Make arrangements within agreed-upon guidelines, using own MSF credit card. Code and submit venue bookings, research materials, shipping costs, travel and hotel request forms including information about re-billing to operational sections.

V.                Extent of Public Contact

Regularly represent MSF to recruitment event partners (schools, event venues, conference coordinators, outreach contacts, former MSF employees) and travel vendors.  Within MSF-USA, interact with all levels of staff, Board, and returned volunteers to stay abreast of MSF issues and to facilitate aid workers’ participation in recruitment and public events.

VI.             Physical Demands

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within the context of a moderately noisy office with many interruptions.  Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

VII.          Qualifications

·         Minimum 2 years directly related work experience plus Bachelor's degree; or equivalent combination of education and experience.

·         Excellent interpersonal and written and oral communication skills.

·         Ability to meet deadlines and support implementation of high quality events.

·         Ability to work independently, move projects from conceptual stages to launch, and handle multiple and often competing deadlines.

·         Strong computer literacy, particularly in Excel, database software, using the internet for research purposes, and PowerPoint.

·         Proven ability to handle and prioritize a large volume of work.

·         Proven time management and organizational skills; keen attention to detail with ability to prioritize and track multiple projects at one time.

·         Genuine interest in, and commitment to, the humanitarian principles of MSF.

·         Strong interest in event planning, international human resources, recruitment, or public education.

·         Available for event staffing, as needed, on evenings and weekends.

 

Preferred:

·         Experience in the use and management of social media, e-mailing list software (listserv), Eventbrite, and HR information systems.

·         Knowledge and interest of international affairs and/or activist background.

·         Demonstrated knowledge of MSF field activities.

·         Experience in event planning.

 

How to Apply

To apply, send letter of interest/cover letter and resume to: employment.msfusa@newyork.msf.org, ATTN: Field HR Recruitment Events Assistant before September 30th, 2016. Any applications submitted without letter of interest/cover letter will not be considered.

Starting wages: $25-26/hour with occasional opportunity to work additional hours.  Generous paid time off. A friendly, supportive environment with growth potential.

Please note that MSF will not provide any visa sponsorship or relocation assistance for this position. No calls please.

 

Project Coordinator “MSF on the Road”

 

The Project Coordinator, “MSF On the Road” role is a “mobility” position for MSF fieldworkers who are between missions. It is a great way to stay fully involved within the movement during those times, as well as an amazing opportunity to directly share your experiences in the field with MSF supporters.

Department: Development

Type: Temporary Full-time Non-Exempt for 4 months

I.                   Purpose of the Job:

Under guidance from the Development Department, plan and execute a 4 week speaking tour, “On the Road: A Voice from the Field,” consisting of 8-10 donor presentation and receptions. In addition, coordinate with other departments to maximize the impact of this tour in terms of publicity and donor relations.

II.                Essential Functions and Responsibilities:

Project Coordination of “MSF on the Road: A Voice from the Field” 

·         Defines deliverables for different stakeholders to meet the project goals (e.g. donor invitation schedule, communications strategy, media outreach for interviews in local outlets and for advertisement purposes, social media strategy if applicable etc.)

·         Define, together with Marketing and Event team, the locations to prioritize and groups them together to a meaningful tour.

·         Design a communication strategy to all relevant audiences

·         Identifies locations on the tour that might serve other purposes than donor cultivation (e.g. recruitment etc.) and collaborate with relevant departments (e.g. Field HR).

·         Researches venues in the locations that are defined as part of the MSF On the Road Tour (8-10)

·         Reaches out to location stakeholders to secure locations and to associative members to fulfill specific roles in each tour location

·         Plans the entire tour logistically (incl. flights, car rentals, catering if applicable) and organizes the potential support at key locations from headquarter staff

·         Defines and prepares all material that will be distributed on the tour

·         Executes the tour independently and regularly communicates tour status (e.g. event turnout, donor and communications requests, etc.) with NYC office following events.

·         Creates a final documentation about the entire project management of the tour

·         Works with Marketing and Events to develop a budget for the tour, and keep costs for the tour within that budget.

·         Works with the Finance Department to report on and track project expenses.

III.             Supervisory Responsibilities: n/a

IV.             Fiscal Responsibility: Responsibilities include developing project expense budgets and making sure they are adhered to.

V.              Extent of Public Contact: This position has extensive contact and collaboration with external stakeholder, mainly donors and vendors.

VI.             Physical Demands: While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within the context of a moderately noisy office. Heavy traveling involved.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

VII.          Working Conditions, Travel and Environment: Travel by plane and car to tour venue locations, and driving around identified cities to gather materials is to be expected.

VIII.       Qualifications:

·         MSF Field Experience is required

·         Strong project manager, problem solver, with attention to detail

·         Capacity to motivate and engage internal stakeholders to give necessary support

·         Ability to multitask, coordinating multiple events simultaneously

·         Strong, meticulous event coordination skills

How to Apply

To apply, send letter of interest/cover letter and resume to: employment.msfusa@newyork.msf.org, ATTN: Project Coordinator before October 17th, 2016. Any applications submitted without letter of interest/cover letter will not be considered.

Starting wages: mid to high 50’s A friendly, supportive environment.

Please note that MSF will not provide any visa sponsorship for this position. No calls please.

“On the Road” Presenter and Donor Liaison

 

The Presenter and Donor Liaison, “MSF On the Road” role is a “mobility” position for MSF fieldworkers who are between missions. It is a great way to stay fully involved within the movement during those times, as well as an amazing opportunity to directly share your experiences in the field with MSF supporters.

Department: Development

Type: Temporary Full-time Exempt for 10 weeks

I.                   Purpose of the Job:

Under the direction of the Development Department and with essential guidance and support from the Events Team within the Communications Department, develop a dynamic presentation for donors and execute a speaking tour, “MSF On the Road: A Voice from the Field,” consisting of 8-10 events.

II.                Essential Functions and Responsibilities:

·         In consultation with the Development and Communications Departments, prepare a 40-minute speech about MSF and personal field experiences around a specific topic

·         Create a dynamic presentation (PowerPoint, etc.) to visually engage with the audience

·         Rehearse talk as part of the Brown Bag Lunch series (BBL) in the office and incorporate feedback from the development and communications teams.

·         Briefing/reading on current MSF topics and fundraising details in preparation for an open Q&A forum with donors following presentation of talk.  During speaking tour keep abreast of current MSF press releases etc. in anticipation of possible questions from donors.   

·         Be the face of the event series, corresponding with donors via email, phone and in person

·         Participate in other publicity as needed to promote the tour, i.e. radio interviews, video ads, etc.

·         Host the events and receptions on the tour.

·         Collaborate with Project Coordinator with event setup, supply sourcing, RSVP tracking, et al as deemed needed while “On the Road.”

·         Track and report on tour related expenses. 

III.             Supervisory Responsibilities: n/a

IV.             Fiscal Responsibility: Responsibilities include tracking expenses, aligning with project expense budgets and making sure they are adhered to.

V.                Extent of Public Contact: This position has extensive contact and collaboration with external stakeholder, mainly donors and vendors.

VI.             Physical Demands: While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within the context of a moderately noisy office. Heavy traveling involved.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

VII.          Working Conditions, Travel and Environment: Travel by plane and car to tour venue locations, and driving around identified cities to gather materials is to be expected. Willingness to work from the road for 5-6 weeks of the contract, staying at hotels.

VIII.       Qualifications:

·         Ideally 5 years+ MSF field experience with 10+ missions

·         Strong speaking out capacity and easiness to connect with stakeholders, mainly donors and other external stakeholders

·         Ideally a proven track of public speaking

·         Capacity to motivate and engage internal stakeholders to give necessary support

·         Event production experience

·         Willingness to return to the field following the “MSF on the Road” tour.

How to Apply

To apply, send letter of interest/cover letter and resume to: employment.msfusa@newyork.msf.org, ATTN: Presenter and Donor Liaison before October 17th, 2016. Any applications submitted without letter of interest/cover letter will not be considered.

Starting wages: low to mid 70’s. A friendly, supportive environment.

Please note that MSF will not provide any visa sponsorship for this position. No calls please.