The following office-based positions are currently available at Doctors Without Borders/Médecins Sans Frontières (MSF).

Administrative Assistant

Type:   Full-time, Non-Exempt

Doctors Without Borders/Médecins Sans Frontières (MSF) is an independent international medical humanitarian organization that delivers emergency aid in nearly 60 countries to people whose survival is threatened by violence, neglect, or catastrophe, primarily due to armed conflict, epidemics, malnutrition, exclusion from health care, or natural disasters.

The New York office of MSF is seeking a Full-Time Administrative Assistant for our Program department to provide support to the Advocacy Unit, Access Campaign, Medical Unit, and eHealth Unit staff.

Position responsibilities:

  • Arranges travel in adherence to MSF travel guidelines, including lodging, visa processing, and vaccinations for Program Department staff traveling within the U.S., Europe and mission countries, in a prompt manner, while managing frequent changes in scheduling and potential emergencies.
  • Participates in office-wide travel committee and shares updates with department and the other Program Administrative Assistant as relevant.
  • Facilitates organization of weekly Med Unit meetings, and completes and disseminates meeting minutes in a timely manner.
  • Provides support with processing invoices, credit card reports for Program Department charges, and other administrative tasks relating to financial tracking.
  • Provides support during annual budget writing process for all Program Department units and manages regular budget updates.
  • Assists with the coordination and facilitation of bi-weekly Program Updates for MSF-USA office staff.
  • Provides other administrative support as needed under the supervision of the Program Associate and in coordination with other Program Administrative Assistant, such as maintaining both travel and absences calendars, booking phone lines, conference rooms, etc. for Program Department meetings and conference calls.

Qualifications:

  • Bachelor’s degree or equivalent combination of education and experience
  • Minimum two years related work experience
  • Strong administrative/clerical skills
  • Attention to detail and problem solving skills
  • Experience booking international travel with emphasis on visa processing preferred
  • Experience in book keeping and accountancy preferred
  • Ability to prioritize ongoing vs. immediate needs  
  • Flexibility and ability to exercise good judgment and discretion
  • Proven time management and exceptional organizational skills
  • Ability to work both with a team and independently to handle a large volume of work
  • Strong interpersonal, written and oral communication skills
  • Experience in database management preferred
  • Proficiency in Microsoft Suite (Word, Excel, etc.)
  • Fluent written and spoken English
  • Genuine interest of in humanitarian work and international current events
  • Commitment to MSF’s humanitarian principles

Starting salary: high-40’s, great benefits, friendly and supportive work environment plus opportunities for professional growth and development.

For more information please visit our website: www.doctorswithoutborders.org.

To apply, send cover letter and resume to employment.msfusa@newyork.msf.org, ATTN: Administrative Assistant Search by Friday, May 5, 2017 at 11:59 PM. Submissions without cover letter will not be reviewed.

Applications for this position will be reviewed on a rolling basis prior to the final deadline (May 5 at 11:59 PM). The targeted start date for this position is June 19, 2017. If applicant is not based in New York, please indicate in cover letter ability to relocate. Note that no relocation or immigration assistance can be provided.

No calls please. EOE.

Desk Associate

Reports to:                           Desk Manager

Supervises:                          Desk Assistant and/or Desk intern, volunteers as needed

Type:                                      Full-time; Exempt           

I.                    Purpose of the Job:

Manages and conducts all administrative functions of the Desk within the Program Department. Manages the departure and return logistics of all field staff going to Desk countries. Works closely with Desk HROs in charge of the countries assigned to her/him, and supervises administrative work of Desk Assistant and/or Interns, as well as to work directly with the Field HROs managing these countries. Provides administrative support to the Desk HR Officers to facilitate communication and data exchange between the NY and Paris HR Departments as well as between Operations in Paris and the rest of the NY Desk Team. Acts as point of contact for the Desk with regard to the MSF-USA office.

II.            Essential Functions and Responsibilities:

Travel Administration for Desk Members and Field Staff (40%)

Travel                        

Requests and processes departure and return forms for all staff going/returning from assigned countries.

Arranges complex domestic and international travel, lodging, visas, work permits, and vaccinations for staff going to and from the Desk countries, in a prompt manner, while managing frequent changes in scheduling and potential emergencies.

Coordinates with partner sections, the Desk, expats, and the field to arrange the best travel option; while informing all relevant parties of international field staff movements.

Manages and distributes per diems and reimbursements for field staff and Desk members and creates reports for submission to the finance department.

Follows the varying protocols in each country context, informs capital administrators of field staff and Desk member arrivals in a timely manner including providing field staff credentials for in-country registration where appropriate.

Liaises between travel agencies and the capital administrator to arrange the most cost-effective transportation for staff returns.

Codes all flight, hotel, and per diem expenditures for Desk countries according to finance protocols used in Paris and New York and gives to appropriate Desk member for approval.

Compiles and maintains updated travel information including specific hotel usage, travel agents, regularly used flight schedules and prices, and preparation of ‘travel packet’ for departing staff.

Collaborates with teams in the field to establish and/or update departure and return procedures that maximize efficiency and reflect the goals of MSF-USA, the Desk, the field, and the operational center.

Processes requests for expats to receive vaccinations, medical screenings, cold chains, etc. Liaises with clinics to maintain direct-billing relationship.
 

Database Maintenance

Integrates data regarding departing international employees into MSF-France HR database (e.g. entering emergency contact information, travel information, passport details, and appropriate status codes).

Integrates data regarding departing domestic employees into both MSF-France HR database and MSF-USA database (e.g. entering emergency contact information, travel information, passport details, and appropriate status codes).

Manages and re-categorizes, as appropriate, electronic and paper files in NY office of pertinent information for international field staff as it relates to their field assignment.

Ensures the accuracy and completion of updates in two databases: Desk de/briefing schedule and MSF-USA office de/briefing schedule.
 

Briefing/Debriefing Arrangements                         

Schedules a high volume of daily (in-person/videoconference/telephone) briefings and debriefings as applicable for all Desk movements in country of origin, Paris, or NY.

Exercises discretion and maintains confidentiality surrounding sensitive cases. Keeps de/briefing system up-to-date and circulates to all relevant parties.

Acts as a point of contact for Desk HR Officers for de/briefing schedule and works with them to keep contents of de/briefing information up-to-date.

Acts as a point of reference for the PSCU regarding sensitive information pertaining to US field staff.

Conducts administrative portion of expat briefings and debriefings for departing and returning staff. This covers outstanding expenses, per diem, logistics, accommodations, as well as preparing mission orders and updating ID cards for travel.

Welcomes field staff back to the office.
 

Management (20%)

Creates weekly reports for the Desk HRO’s and counterparts in Paris with an up-to-date account of all field staff movements in Desk countries so that weekend activities or potential emergencies are outlined in advance.

Creates an organized and efficient system for occasional exchange of countries on the NY Desk. In collaboration with counterparts in Paris and NY, manages the transition of all files and departures/returns when adding or reducing the country-load to the NY Desk.

Recommends and makes improvements to briefing packets and basic arrival/departure information for each desk country.

Leads in the development and implementation of travel policies for MSF-USA vis-a-vis making arrangements within agreed-upon guidelines.

Monitors and evaluates current standards and procedures of MSF travel policies in order to recommend travel and lodging improvements for approval by MT member.

Contributes to Annual Plan for the Desk - setting objectives for the coming year and evaluating progress from previous year to be submitted to Desk Manager for approval.

Manages all stages of interviewing and hiring of interns in accordance with the MSF-USA’s semester schedule. Trains and delegates tasks to interns, and occasional Desk volunteers.

Acts as first point of contact for Domestic HR and Field HR regarding contract dates for US field staff and insurance paperwork for Desk countries.

Acts as first point of contact for the Finance Department regarding questions associated with Desk expenditures.

Acts as first point of reference for the Communications department with regard to arranging BBLs or other presentations for MSF-USA associated with expats in Desk countries.

Manages and/or supervises the procurement of all work permits and/or visas for field staff and Desk members for the Desk countries as processed by Desk Intern and/or Desk Assistant.

Collaborates in the interviewing, hiring, and training of employees in two other departments, Field HR and Programs.

Coaches colleagues on the Desk and in selected departments to ensure success in the selection and on-boarding process for new employees and to create a dynamic and functional team. 

In conjunction with the Programs department and Paris HQ, manages the logistics for annual events (GA, MAPs, Surgical Days, Coordo Week etc.), including travel and accommodations for participants, as needed.

During absences, remotely covers the position of ‘Desk Associate counterpart in Paris’ while delegating, coaching, and explaining objectives to additional support staff in Paris.
 

Administrative Support (20%)

Administration

In compliance with security protocols, manages and files highly sensitive field staff information for all individuals in high-security desk countries and informs the ongoing discussion of protocols. Participates in disseminating the communication of this policy across HQ, the desk, and the field.

Maintains and refines, as needed, organizational tools for:

            - Desk member travels, desk meetings, desk reminders

            - Flights (including departure and arrival times) for respective desk country expats, all field visits, and other visitors that pertain to desk issues

            - Desk and MSF-USA de/briefing schedule

Fully manages development and administration of annual Desk finances:

-     collaborates in planning the annual department budget for submission to and approval from finance;

-     reviews and codes departmental invoices and credit card statements.

Maintains hard copy and electronic filing systems for all expenditures.

Maintains Desk operational library and files periodic Desk operational updates including dissemination of information and follow up.

Manages Desk personal information: electronic and hard copy files including updated passport and visa scans, proof of life, and photo.

Supports the integration and on-boarding process for new Desk members, interim positions, and visitors to the Desk including per diem, long-term accommodation, flight, workspace arrangements, and orientation/welcome to the MSF-USA office.

Participates in and takes minutes at Desk meetings, as needed.
 

Logistic Support to the Desk

Supervision and administration of the ‘casier de depart’ (transport of documents/packages) making sure all items regularly go to the field and/or Paris.

Supports in maintaining logistics stock in MSF-USA office, such as MSF T-shirts, medical evacuation cards, ID cards and similar items; requesting orders as needed.

Ensures the centralization of all updates to Desk field projects’ contact information.

 

Interdepartmental and Cross-Administration (20%)

Field Human Resources

Liaises with Field HR Associate/Assistant to coordinate workflow as US staff are placed on assignment in Desk countries.

Covers the responsibilities of the Field HR Associate during absences and confers with supervisors about support staff when relevant.

Collaborates with Field HR to ensure that guidelines and protocols regarding visas and visa services for current Desk countries are centralized and accessible to the Desk and Field HR departments, and that they are updated promptly as changes occur.

Regularly collaborates with Field HR Managers to evaluate and plan best practices associated with field staff departures/returns and MSF-USA policies implementation.

Participates in and contributes to weekly Field HR meetings.

Attends and assists during Information Days, as needed.
 

Communication and Office Outreach

Liaises with the Communications Assistant and Association Coordinator to schedule Comms de/briefings with field staff on assignment in Desk countries.

Informs MSF-USA of all NY Desk member movements and international expat presence and/or visitors to the Desk in the MSF-USA office.

Attends regularly scheduled staff meetings and several annual office-wide debates (as time permits) to participate in information sharing across all departments, and stays informed on important MSF topics to be able to contribute to the organization’s ongoing development.
 

Travel Committee

Reviews proposals from various vendors to determine with whom MSF will sign a contract.

Within the values of MSF-USA, reviews and assesses current office-wide travel procedures to ensure best practices.

Meets with NYC hotels to develop a business partnership. Liaises with travel agents to improve quality of service based on MSF needs.

Other duties, as assigned.
 

III. Supervisory Responsibilities

Manages a fluctuating pool of interns/volunteers for the Desk as needed. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees/interns; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
 

IV. Fiscal Responsibility               

Through analysis and synthesis of previous expenditures, manages and creates annual NY Desk budget and presents budget to Desk Manager for collaborative discussion and approval.

Monitors expenses and recommends budget revisions during mid-year budget revision process, keeping in line with the approved Desk budget.

Manages all expenditures for Desk expats including, but not limited to, per diem, flights, hotels, medical visits, Fedex accounts, visas and work permits, translation services.

Manages petty cash for the entire Desk Department and creates monthly reports for Desk Finance Officer and Finance Department.

Solely responsible for coding and submitting booking forms to Finance including information about re-billing to operational sections.

Collaborates with the MSF-USA Finance department to ensure that all credit card expenses are updated in Expense Watch in a timely manner.
 

V. Extent of Public Contact

Ensures excellent customer services by greeting expat staff and assisting them throughout their departure and return from the field. Manages hotel, travel and medical vendors, and supervises relations with State Departments, consulates, embassies, etc. to obtain visas and other required documentation, as needed.
 

VI. Physical Demands

While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

VII. Working Conditions, Travel and Environment

The duties of the job require regular attendance 5 days/week for a minimum of 35 hours. Must be available to work before 9:00 am, after 5:00 pm or on weekends, as required.
 

VIII. Qualifications

Required:

  • BS/BA with 2 years of previous working experience
     
  • Excellent technological skills with emphasis on Microsoft Office
     
  • Exceptional problem solving skills with acute attention to detail and ability to meet tight deadlines and goals while handling multiple projects
     
  • Strong interpersonal and communications skills
     
  • Demonstrated ability to work in a multicultural, diverse and high performance driven environment
     
  • Ability to professionally communicate both internally and externally with individuals at all levels of an organization, including senior leadership.
     
  • Excellent judgment and diplomacy
     
  • Demonstrated ability to work independently with minimal supervision and in a team environment
     
  • Exceptional initiative, volunteer readily, adapt to changes in the work environment and undertakes self-development activities
     
  • Ability to handle a large volume of work under pressure and meets deadlines, without sacrificing completeness and accuracy
     
  • Exceptional time management, organizational skills and management of competing demands
     
  • Adept in office business practices including proper use of e-mail, calendars, meeting scheduler and other forms of correspondence

Preferred:

  • Experience with MSF
     
  • Experience in US and/or France not-for-profit sector
     
  • Proficiency in French

TO APPLY:

Send letter of intent/cover letter and CV to: Employment.msfusa@newyork.msf.org, Attn: Desk Associate. Any application submitted without letter of interest/cover letter will not be considered.

Salary – Mid 50s, salary commensurate with experience. Great benefits. Generous paid time off. A friendly, supportive environment with growth potential.

Please submit applications by: May 3rd, 2017

If applicant is not based in New York, please indicate in cover letter ability to relocate.  Note that no relocation or immigration assistance can be provided.  

Mid-Level Giving Manager

Department:              Development

Type of position:        Full-time; Exempt
 

      I.    Purpose of the Job

The Mid-Level Giving Manager works closely with the Marketing and Major Gifts teams to develop and implement a program strategy and comprehensive cultivation and stewardship program for Doctors Without Borders’ mid-level “Partners”—donors who give any single gift of $500 - $5,000 in a 24-month period. S/he engages donors directly through personalized communications and outreach that deepens their relationship with the organization. The Mid-Level Giving Manager is responsible for developing the strategy for this highly valuable program, overseeing the development of engagement opportunities, marketing materials, and upgrading strategies specifically targeted to Doctors Without Borders’ Partners. 
 

      I.    Essential Functions and Responsibilities

Mid-Level Marketing Strategy and Management (70%)

  • Develops−and oversees the implementation of−innovative, multi-channel strategies for mid-level acquisition, retention and upgrade.
     
  • Conducts continuous evaluation of MSF’s branded mid-level giving program, recommending changes to program design and implementation on an ongoing basis.
     
  • Collaborates on creative design, messaging and data segmentation for mid-level prospect mailings.
     
  • Builds relationships with mid-level donors via phone calls, personalized email communications, ongoing written contact, and events.
     
  • Acts as primary contact for incoming phone calls and email requests from mid-level donors, soliciting feedback and tracking response in the database.
  • Develops mass-market outreach plans that demonstrate appreciation, recognition and engagement of mid-level donors.
     
  • Stays abreast of industry best-practices in mid-level donor management and implements applicable innovations to the program.
     
  • Works closely with Planned Giving and Major Gifts to assist in the cultivation of potential major donors and planned giving prospects.

 

Planning & Budgeting (30%)

  • Collaborates with Marketing Director, marketing vendors and members of team on the creation and implementation of an Annual Plan and Budget for mid-level program designed to meet the fundraising needs of MSF-USA
     
  • Sets, tracks, and prepares reporting on program KPIs and goals

 

    II.    Supervisory Responsibilities

  • Supervises and manages one or more office volunteers, interns and/or Work Study students who work on specific clerical, administrative or research projects in support of the department.
     
  • Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training staff; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

 

   III.    Fiscal Responsibility

  • Works with Director and agency to forecast mid-level program revenue and expenses. Oversees analysis of mid-level revenue trends throughout the year to assess results, and interprets data to recommend and implement appropriate changes to targets or adjustments in strategies.
     
  • Works with Director and consultants to develop mid-level program budget for review by the Director of Development and subsequent approval by Executive Director and Administrative Committee of the Board of Directors.  Reviews and administers approved budget, in accordance with MSF’s policies and procedures.  Works with Director to revise program budget when needed.
     
  • Collaborates closely with Director and consultants to prepare and administer mid-level program budget.
     

  IV.    Extent of Public Contact

  • This position has extensive public contact as the face of the MSF-USA Partner program. Daily contact with donors comprises a large part of this position.
     
  • Attends regularly scheduled staff meetings and Program Updates and several annual office-wide debates to participate in information sharing across all departments, and stay informed on important MSF topics so that s/he can speak accurately to high-value donors about MSF’s current work, and contribute to the organization’s ongoing development.
     
  • Attends regularly scheduled departmental meetings and marketing unit meetings and cross-departmental Development/Communications meetings to share information, brainstorm solutions, and coordinate priorities and activities. 

 

    V.    Physical Demands
 

  • While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
     
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
     

  VI.    Working Conditions, Travel and Environment

  • The duties of the job require regular attendance 5 days/week for a minimum of 35 hours.  Must be available to work before 9:00 am, after 5:00 pm or on weekends, as required. 
     
  • The Mid-Level Giving Manager must be available to travel to seminars, conferences and MSF international working groups.
     

 VII.    Qualifications

  • Minimum 3-5 years directly relevant experience in soup-to-nuts responsibility for a fundraising program, plus BA, or equivalent combination of education and experience
     
  • Exceptionably personable, with proven skills at building and maintaining supporter relationships
     
  • Demonstrated ability to develop successful strategies for donor recruitment and retention
     
  • Demonstrated ability to produce program and project documentation, such as strategy documents, creative briefs, project plans, wrap-up reports, KPI reports
     
  • Familiarity with complex data segmentation for large fundraising programs
     
  • Demonstrated ability to develop and drive the implementation of cross-channel marketing plans
     
  • Excellent computer skills including proficiency using MS Office and extensive knowledge of Excel
  • Strong written and oral communication skills
     
  • Organized, detail-oriented, creative with problem-solving skills and strong analytical skills, who is comfortable working in a high energy, fast paced environment
     
  • Ability to deal calmly with pressure and deadlines and to communicate with diplomacy in all scenarios
     
  • Collaborative team player able to work effectively in cross-functional teams
     
  • Ability to work independently, move projects from conceptual stages to launch, and handle multiple and often competing deadlines
     
  • Familiarity with ROI or other donor database a plus
     
  • Strong understanding of the mission and messaging of Doctors Without Borders
     

How to Apply

To apply, send letter of interest/cover letter and resume to: employment.msfusa@newyork.msf.org, ATTN: Mid-Level Level Manager before April 30, 2017. Any applications submitted without letter of interest/cover letter will not be considered.

Salary - Low to High 70s (USD). Comprehensive benefits provided. Generous paid time off. A friendly, supportive environment with growth potential.

No calls please.

Temporary Administrative Assistant

Type: Temporary Full-Time Non-Exempt position for 5 Months

Doctors Without Borders/Médecins Sans Frontières (MSF) is an independent international medical humanitarian organization that delivers emergency aid in nearly 60 countries to people whose survival is threatened by violence, neglect, or catastrophe, primarily due to armed conflict, epidemics, malnutrition, exclusion from health care, or natural disasters.

The New York office of MSF is seeking a Temporary Full-Time Administrative Assistant for our Program department to provide support to the Advocacy Unit, Access Campaign, Medical Unit, and eHealth Unit staff for a period of five months.

Position responsibilities:

  • Assists in processing invoices, credit card reports for Program Department charges, and other administrative tasks relating to financial tracking.
  • Provides support during annual budget writing process for all Program Department units and disseminates regular budget updates.
  • Arranges travel for Program Department staff adhering to MSF travel guidelines (including domestic and international flights, hotel, and ground transportation) and arranges accommodation for international MSF staff visiting in the United States, as needed.
  • Assists with the coordination and facilitation of bi-weekly Program Updates for MSF-USA office staff.
  • Under the supervision of the Program Associate, provides data entry assistance in the constant upkeep of the advocacy contact database.
  • Provides other administrative support as needed under the supervision of the Program Associate and in coordination with partnering
  • Administrative Assistant, such as booking phone lines, conference rooms, etc. for Program Department meetings and conference calls.

Qualifications:

  • Bachelor’s degree or equivalent combination of education and experience
  • Minimum two years related work experience
  • Strong administrative/clerical skills
  • Experience in book keeping and accountancy preferred
  • Ability to prioritize ongoing vs. immediate needs appropriately
  • Flexibility and ability to exercise good judgment and discretion
  • Proven time management and exceptional organizational skills
  • Ability to work both with a team and independently to handle a large volume of work
  • Strong interpersonal, written and oral communication skills
  • Experience in database management preferred
  • Proficiency in Microsoft Suite (Word, Excel, etc.)
  • Fluent written and spoken English
  • Genuine interest of in humanitarian work and international current events
  • Commitment to MSF’s humanitarian principles

Starting annual salary: high 40’s, friendly and supportive work environment.

For more information please visit our website: www.doctorswithoutborders.org

To apply, send cover letter and resume by Friday, May 5, 2017 at 11:59 PM to: employment.msfusa@newyork.msf.org, ATTN: Temporary Administrative Assistant Search.

Applications for this position will be reviewed on a rolling basis prior to the final deadline (May 5 at 11:59 PM). The targeted start date for this position is Monday, July 10, 2017.

If applicant is not based in New York, please indicate in cover letter ability to relocate. Note that no relocation or immigration assistance can be provided.

No calls please. EOE.

Treasurer/Member Board of Directors (Volunteer)

Introduction:

Doctors Without Borders/Medecins sans Frontieres (MSF) is an international medical humanitarian relief organization with programs in over 80 countries.  The United States section of MSF (MSF-USA) is seeking a volunteer to serve as Treasurer on its Board of Directors.  MSF-USA is a separately incorporated, tax-exempt (under Section 501(c)(3) of the Internal Revenue Code) organization based in New York and founded in 1990.  It contributes to the mission of MSF’s international network by:

  • Raising funds to support relief projects conducted by the international MSF network, wherever in the world medical, public health or other humanitarian crises exist. MSF-USA’s revenue for 2017 is projected to be $364 million.
  • Recruiting volunteer medical and other professionals in the United States to participate in these projects.
  • Communicating our message to the US media and carry out public education projects to increase awareness of populations at risk.
  • Advocating on behalf of populations at risk by informing the public, the media, the United Nations, U.S. Government agencies, and other nongovernmental organizations of its concerns.
  • Managing field projects in four countries, in conjunction with our office in Paris.
     

Function:

The Treasurer is responsible for safeguarding the long term financial strategy of MSF- USA and participating in similar strategies on the international level.  The Treasurer may assist with the short term tactical decisions required by the Department of Finance and other affiliated departments. The Treasurer is also responsible for overseeing the financial management policies of MSF-USA as they relate to the balance sheet, the income statement, US vendors and related areas of business strategy. In conjunction with the Finance Department, the Treasurer will provide guidance to MSF-USA regarding consolidated budgets, and consolidated financial planning for the yearly Annual Plans of MSF-USA and its overseas partner sections within the Operational Center Paris group. These partner sections currently are France, Japan, and Australia.  The Treasurer is also responsible for reviewing and advising on the international resources sharing agreements MSF-USA enters from time to time with the other sections in the MSF Movement.

The Treasurer is expected to provide technical, high-level advice to the Board of Directors on issues pertaining to:

  • the financial reporting and internal control implications and impact of matters raised at the Board level; and
     
  • understanding MSF-USA’s current and projected future financial situation.

As defined in the organization’s By-Laws, the Treasurer has custody of funds and securities of MSF-USA, except as otherwise provided by the Board of Directors or by the By-Laws. 

The Treasurer is responsible for the safekeeping in depositary institutions for all monies and other valuable effects in such institutions as may be recommended to and approved by the Board.  The Treasurer ensures that full and accurate accounts of the disbursements and any receipts are kept as required by the independent auditors and any applicable State or Federal laws.  The Treasurer will provide to the President and the Board, whenever they may require it, an account of all transactions and reports concerning the financial condition of MSF-USA. 

Duties:

  • Directs the Board’s review of any action related to the Board’s financial responsibilities as defined in the By Laws and relevant State and Federal Statutes. 
     
  • Ensures that appropriate financial reports are made available to the Board through regular reports on key financial events, trends, concerns, and assessment of fiscal health.
     
  • Represents MSF-USA regarding financial issues at meetings with Board members of other MSF sections, with fellow MSF-USA Association members, and presents the Treasurer’s Annual Report at the annual meeting currently held in June of each year.
     
  • Reviews on a regular basis investment policies of MSF-USA.  Participates in regular portfolio review with external portfolio managers.
     
  • Generally serves as Chair of the Administrative Committee.  Assists with the preparation of agendas for meetings of the Committee, including an annual calendar of issues. 
  • Ensures, through the Administrative Committee, sound management and maximization of working capital and investments within established investment guidelines.
  • Ensures, through the Administrative Committee, sufficient human resources and financial systems capacity in place for accurate and timely processing of revenues and expenditures.
  • As a member of the Audit & Risk Committee, reviews and appoints the independent auditor and meets annually with the auditor in conjunction with the Audit & Risk Committee.  Assures that published US and International reports properly reflect the operating results and financial condition of the institution. Participates in a periodic risk assessment of MSF-USA’s activities.  Ascertains that management has established appropriate policies to define and identify conflicts of interest throughout the organization and that management diligently administers and enforces those policies.
  • Reviews, in conjunction with Counsel, compliance with relevant State and Federal regulations, reporting requirements, and laws affecting the organization.
  • Is responsible for keeping the Board of Advisors informed on financial matters on behalf of the Board of Directors at the Board of Advisors semi-annual meetings, as required.

Requirements:

  • Fifteen years of professional experience in finance and/or treasury related field or equivalent.
  • Working knowledge of U.S. not-for-profit financial regulations and environment.
  • Familiarity with international organizations.
  • Direct operating responsibility for an organization, service or business.
  • Experience preparing and/or auditing financial statements.
  • Strategic financial management experience.
  • Knowledge of appropriate investment strategies, capital market cycles, fixed income securities, equity securities, annuities and foreign markets where applicable.
  • Familiarity with U.S. not-for-profit fund-raising strategies.
  • Excellent written and oral communication skills.
  • Excellent interpersonal skills and ability to interact and work effectively with other board members from a variety of backgrounds as well as relevant MSF staff.
  • Ability to communicate financial matters to a non-financial audience
  • Ability to provide high-level guidance on financial technical matters to the Board of Directors and relevant members of the management team.
  • Participation in seven teleconference board meetings, attendance at four in-person two day board meetings, and six in-person or teleconference half-day Administrative Committee meetings per year, as well as meetings with MSF finance staff as required.
  • Liaise with Operational Center Paris group treasurers and participate in group committee meetings as needed.
  • Experience on U.S. based not-for-profit board preferred.
  • Familiarity with the MSF philosophy and affinity with the MSF mission preferred.

Equal Opportunity

MSF-USA is committed to building and maintaining a diverse Board.  All qualified applicants will receive consideration without regard to race, religion, national or ethnic origin, sex, sexual orientation, gender identity, age, disability, status as protected veteran or any other characteristic protected by federal, state or local law.

Indications of Interest

Please submit a letter describing your interest and relevant skills and your CV by April 30, addressed to: treasurersearch@newyork.msf.org

This is an unpaid position.

No calls please.